Who this is for

Built for all passwords, passphrases, PINs, and authentication factors for your organization systems and approved SaaS applications.

Every section below is included in your download, summaries only shown here, not the policy text.

• —

  Document control

  Owner, version, review cycle, and approval fields ready to customize.

• 1

  Purpose

  Why this policy exists and the outcomes it supports.

• 2

  Scope

  Who and what systems, locations, and activities are in scope.

• 3

  Definitions

  Key terms defined in a table for consistent interpretation.

• 4

  Roles and responsibilities

  Accountability for executives, owners, managers, staff, and IT.

• 5

  Policy requirements

  Numbered, audit-ready controls you can adopt or tailor.

• 6–8

  Exceptions, monitoring, enforcement

  Exception process, review cadence, and consequences of non-compliance.

• 9–10

  Regional compliance and framework mapping

  US, EU, and global obligations plus mapped control themes.

• A–C

  Appendices

  Customization notes, document history, and approval signatures.

Requirement themes addressed, not the verbatim policy language.

• Enforce minimum password length of 14 characters (or passphrase equivalent) where…
• Prohibit password reuse across [Organization Name] systems and common breached…
• Require MFA for all workforce accounts
• Mandate organization-approved password managers for storing work credentials.
• Lock accounts after repeated failed authentication attempts with defined unlock…
• Rotate service account and API keys per key management policy or upon suspected…
• Never share passwords via email, chat
• Disable legacy authentication protocols where modern alternatives exist.
• Communicate authentication requirements during onboarding and after security incidents.
• Audit authentication configuration against benchmarks at least annually.