Who this is for

Built for IT hardware, furniture, vehicles, capital equipment, software licenses, and intangible assets on your organization books.

Every section below is included in your download, summaries only shown here, not the policy text.

• —

  Document control

  Owner, version, review cycle, and approval fields ready to customize.

• 1

  Purpose

  Why this policy exists and the outcomes it supports.

• 2

  Scope

  Who and what systems, locations, and activities are in scope.

• 3

  Definitions

  Key terms defined in a table for consistent interpretation.

• 4

  Roles and responsibilities

  Accountability for executives, owners, managers, staff, and IT.

• 5

  Policy requirements

  Numbered, audit-ready controls you can adopt or tailor.

• 6–8

  Exceptions, monitoring, enforcement

  Exception process, review cadence, and consequences of non-compliance.

• 9–10

  Regional compliance and framework mapping

  US, EU, and global obligations plus mapped control themes.

• A–C

  Appendices

  Customization notes, document history, and approval signatures.

Requirement themes addressed, not the verbatim policy language.

• Tag capital assets at acquisition and record in asset management system.
• Assign custodians responsible for physical security and return of assets.
• Conduct annual physical inventory reconciled to general ledger.
• Approve transfers and disposals through workflow with finance notification.
• Securely wipe data and destroy media before redeployment or disposal.
• Insure high-value assets per risk management guidelines.
• Depreciate assets per accounting policy
• Report lost or stolen assets to security and finance within 24 hours.
• Integrate asset data with procurement and MDM for laptops and mobile devices.
• Review capitalization thresholds and asset classes annually.